September 15, 2004
May, 1974 version
January, 1976 amendments
April, 1977 amendments
December, 1979 amendments
April, 1980 amendments
January, 1981 amendments
May, 1981 amendments
March, 1982 amendments
May, 1985 amendments
May, 1986 amendments
December, 1988 amendments
March, 1990 amendments
July, 1992 amendments
September, 1993 amendments
December, 2001 amendments
March, 2002 amendments
September, 2004 amendments

ARTICLE I

QUORUM

SECTION 1. The number of members present at a business meeting shall constitute a quorum.

SECTION 2. For the Executive Committee, a majority of the members of the committee shall constitute a quorum. For all other standing committees, the number of members present shall constitute a quorum. For special committees, the President shall designate the number of members constituting a quorum if it is to be other than the number of members present.

ARTICLE II

GENERAL MEMBERSHIP

SECTION 1. Membership shall consist of the Chief Probation Officers of California.

SECTION 2. Prior to the close of the calendar year, the association shall adopt a budget for the fiscal year. The budget shall be prepared and presented by the Treasurer. The document shall be provided to the association members in advance of the meeting during which approval is expected. The budget shall identify all available sources of revenue and establish the dues structure according to the formula approved by the general membership. Dues are due and payable on July 1 of each year.

A. The association President and/or Treasurer may approve disbursements and issue payment for expenses falling in budget categories approved by the association in the annual budget. Transfers and augmentations are to be approved by the Executive Committee.
B. The budget shall include sufficient detail to guide the Treasurer and President in approving disbursements. Committee or project expenditures shall first be reviewed by the responsible Chair or liaison prior to submission for payment.
C. At each association meeting, the Treasurer shall report all revenue and expenditure transactions to date, note any changes in revenue, and summarize the budget status to date. The association shall take note of these budget reports and shall take any action which may be necessary to balance income and expenditures.

SECTION 3. Each member may designate an alternate, one level below the Chief Probation Officer, who shall, in the absence of the member, have full voting rights and privileges. The association shall assess no dues for alternates.

SECTION 4. In the event that any Chief Probation Officer is unable to pay the full amount of dues because of fiscal restraints, the Executive Committee of the association may adjust that member’s dues.

SECTION 5. In the month of December, the general membership shall adopt, by a two-thirds vote of the membership, a legislative platform that shall be utilized by the Legislative Committee when acting in behalf of the Chief Probation Officers of California during the following legislative year.

SECTION 6. At a meeting of the general membership any member in good standing may call for a vote on any issue on the floor.

ARTICLE III

REGIONS

SECTION 1. The association will be composed of five regions as follows:

Region I (Northern)
Butte
Plumas
Colusa
Shasta
Del Norte
Sierra
Glenn
Siskiyou
Humboldt
Tehama
Lassen
Trinity
Modoc

Region II (Sacramento)
Alpine
Sacramento
Amador
San Joaquin
El Dorado
Sutter
Lake
Yolo
Nevada
Yuba
Placer

Region III (Bay Area)
Alameda
San Francisco
Contra Costa
San Mateo
Marin
Santa Clara
Mendocino
Santa Cruz
Monterey
Solano
Napa
Sonoma
San Benito

Region IV (Central)
Calaveras
Mariposa
Fresno
Merced
Inyo
Mono
Kern
Stanislaus
Kings
Tulare
Madera
Tuolumne

Region V (Southern)
Imperial
San Diego
Los Angeles
San Luis Obispo
Orange
Santa Barbara
Riverside
Ventura
San Bernardino

SECTION 2. The members of each region shall elect a Chairperson and Vice-Chairperson. Each region shall have a member represented at the CPOC Legislative Committee.

SECTION 3. The officers shall assume office on January 1 following their election and shall serve a term of one year, ending December 31 of the same calendar year.

ARTICLE IV

DUTIES OF OFFICERS

The duties of the officers of the association and regions shall be those which usually pertain to their respective offices.

ARTICLE V

COMMITTEES AND DUTIES

SECTION 1. Standing Committees.

A. Executive Committee

1. The membership shall consist of the association President,
President-Elect, Secretary, Treasurer, Legislative Committee Chairperson, all Past Presidents, the Chairpersons of the respective regions, and the Executive Director of the association.

2. There shall be a minimum of four meetings annually which
will precede the regularly scheduled business meetings of the association.

3. The Executive Committee shall have full authority during the intervals between regular business meetings of the association to perform all acts and functions which the association requires; however it shall have no power to amend the Articles of Incorporation, Constitution, or By-Laws.

4. The President shall, establish the meeting schedule for all meetings of the association for the calendar year to include the date and site of all meeting locations.

5. The President shall review the agenda for the business meeting and by virtue of his/her authority accomplish all actions possible on behalf of the association and identify these agenda items as “consent items,” to be accepted by the association, or said actions may be called to the floor by any member present at the next business meeting.

6. The Executive Committee shall have the authority to employ staff and/or contractual services within the limitation of the budget as adopted by the association; including, but not limited to, the appointment of the Executive Director, Administrative Manager, the Funding Coordinator, and any other contracted staff.

B. Other Committees

1. The association shall have such other committees as appointed by the President to include, but not limited to, Legislative and Nominating.

SECTION 2. The President shall be an ex-officio member of all committees.

ARTICLE VI

MINUTES

Minutes of all Executive Committee and Business meetings will be recorded and maintained by staff.

ARTICLE VII

The rules contained in Roberts Rules of Order shall govern the association in all cases to which they are applicable and not inconsistent with the Constitution or By-Laws of the association.

ARTICLE VIII

SECTION 1. These By-Laws may be amended at any business meeting of the association by a two-thirds vote of the members present.

SECTION 2. Proposed amendments to the By-Laws must be submitted to the membership to coincide with the Constitution.